Please attend the seminar 15 minutes before the scheduled time to ensure that all audio and video features meet expectations Therefore, I would like to share 7 achievable and proven “golden rules” that I have developed and proven to elevate and retain participants. Speakers should feel free to help the moderator choose the right questions during and after the seminar using the chat function. Food in the Asian context is very important and as Asians we tend to have this mentality of having to order a lot, so it`s not enough, but in reality, participants can only take a certain number of it and after a heavy meal it is not easy to concentrate, so a portion of bite would be a more ideal option. Another consideration in addition to ordering less food is to have a snack like food or healthy snacks like nuts, fruit on seminar tables where participants can chew along the way. All rules may change as we gain experience with the seminar Is it possible to conduct an SS via Zoom? I am conducting a book study with a group of adults. We only meet for four sessions and I have no experience facilitating seminars (although I did a three-day training session with Oscar), so it stands to reason that we will not be “great” during this study. I wonder if I should abandon the idea of a Socratic seminary. One of the usual options at a seminar, where the organizer would either hire an external facilitator to introduce the speaker if there is a budget, or an internal facilitator, usually company employees, would do the work. A suggested change to the seminar call would be self-introduction by the speakers themselves, i.e. each speaker introduces the name of the next speaker while the screen displays a slide of the speaker`s profile, there is no need to read the profile, but instead introducing the speaker would make the process more transparent. For some types of participants, see below See below As an experienced conference producer, I have more than 1000 conferences and seminars. One of the challenges we often faced was the actual attendees on the day of the event.
It applies to both paid and free events. Worse if it`s a free event. In recent years, where technology plays an important role in the design of events. Participants are spoilt for choice, especially for free seminars. The transfer of seminar invitations has shifted to email, word of mouth, websites, social media and event registration portals, in some ways it has streamlined registration processes and attracted attention and conversion, but the responsibility is to get participants who have registered to attend the event, which is difficult. In recent years, technology has made participant registration very easy and companies are using QR codes, pre-registration, auto-registration and facial recognition to facilitate circulation. However, there are still many events that rely on paper checks where I find it fun because it means duplication of work for the organizer after the event. As a participant, every aspect of an event process contributes to the overall event experience, and small things matter. Most check-in solution providers offer value-added services such as iPad check-in via QR code or code no. With a self-printing machine, these help streamline the process and less staff is needed to manage the process. For events that don`t have the budget, registration portals like Eventbrite, eventnook, splash that have a QR code built into their registration solution, as well as a mobile app for registration.
All of these features are free, so I highly recommend organizers to use them for their upcoming seminar. Hi Jamie, thank you for your comments and questions. While a face-to-face conversation is always a goal for a Socratic seminar, it makes sense to experiment with a Zoom experience during the pandemic. Do it. Use and adapt the recipe to succeed. My suggestion is always, “There is no bad seminar as long as you think.” Keep this in mind and be sure to bring participants into a thoughtful reflection of the experience from start to finish. Certainly, there will be advantages and disadvantages of the “seminar”. Please let me know how to do it. With these 7 rules applied in any organized event, one would definitely see a huge improvement in attendee engagement, attendance at future events, and a positive event experience. A very common mistake I`ve seen in most seminars and events is not getting feedback about the event.
In most cases, the organizers send a link to the participant a week after the event, or give their opinion in paper form or completely forgotten. What organizers often forget is that feedback right after the event is the most authentic information you can get. So, as an organizer, you can use Rule 7 to remind attendees to fill out the feedback form by providing links in the form of a QR code that can flash as part of a presentation, a table stand with Wi-Fi ID, a booth password, and a QR code, and a reminder to fill out comments. A small panel in the form of a thank you gift can make a difference in the response, as the participant is not afraid to fill it out to get a token. Even a gift like a free referral or store card will do. Keep in mind that providing an incentive is also a way to appreciate. With the information received, it is always recommended to carry out a detailed analysis and mapping of the experience in order to identify gaps and further improvements for the future event. If you don`t mind, please also allow organizers to publish your slides on the VIOS site (if the video streams are of poor quality for attendees). Please provide a title and link to the document one week prior to your presentation. The challenges of paying attendees would vary slightly as the percentage of no-shows would be marginal, but your challenge would be to keep attendees to return next year or event. Please email the host(s) to let us know if you would like your presentation to be recorded. Please indicate these breaks in a final version of the slides for the moderator so that he can be available with questions in due course.
You will receive an invitation to the Zoom webinar approximately one week prior to the speaker`s presentation; You do not need to register. Please provide participants with a copy of the draft slides two days before your presentation (with a final version if available) Discussants should try to limit their comments to about 5 minutes. Only the speaker and (rarely) speakers can share their screens. I believe most are familiar with the marketing rule of 7, and for those who are not familiar, the rule of 7 is essentially a marketing principle that states that a potential customer must “hear” a marketing message at least 7 times before making a purchase. Often, one of the reasons why the attendee did not attend an event, especially for a free event, is the lack of communication from the event after registering for the event. So here`s how to use the rule of 7, I have a formula that I used 3em + 2SMS / Whats App + 1 call + 1em and I can safely mention that the percentage of no-show and waste is significantly reduced. As the saying goes, the early bird catches the worm, these also apply to free events, often participants do not arrive on time and therefore a way to entice the participant to come early is an incentive like breakfast for the 1st ⦠or a limited edition free gift for the 1st 100 who register early. This has proven to be very successful and works well with the events I have organized over the years. Please indicate breaks in your presentation in appropriate places to allow questions during the presentation Golden Rule 1 – Inspire your participant from the beginning The participant (current and future) wants to know what to expect and who the speakers were.
Most often, information is shared on the event microsite and lately on social media and these have been used as the norm and how do you stand out from the crowd? As event technologies become more affordable with many subscription models or even freemium, one can now create a virtual reality (VR) tour of what an attendee can expect for the event.